2019 Notice of Meeting

Annual General Meeting Information

2019 Notice of Meeting

Mainstreet's 5th Annual General Meeting

Tuesday, April 16, 2019
6:00 Registration and Reception
7:00 Annual General Meeting

Club Lentinas,
250 National Road, Chatham

AGM Meeting Agenda

• Bylaw Amendment
• Introduction of Board / Election Results
• Highlights of the Governance Committee
• Financial Review
• Report of the Audit Committee
• Report of the Independent Auditor
• Appointment of the Auditor
• Report on Operations

• Call to Order, Introductions and Announcements
• Report on Registration and Establishment of Quorum
• Adoption of the Agenda
• Approval of Minutes of the Previous Annual Meeting
• Approval of Bylaw Amendments
• Election Results
• Report of the Board of Directors
• Highlights of the Governance Committee
• Financial Review
• Report of the Audit Committee
• Report of the Independent Auditor
• Appointment of the Auditors
• Report on Operations
• Meeting Closure

Copies of the financial statements and reports of the audit committee and auditor will be available for inspection at the meeting and at the offices of the Credit Union ten days before the meeting.

Special Business:

As special business at this annual general meeting, the members will consider, and, if thought appropriate, confirm amendments to the by-laws of the Credit Union. These amendments will:

1. Eliminate a typographical error in section 2.07 by deleting duplicate words.
2. Eliminate spent language that no longer has any force or effect in section 4.01, clarifying that the Board of Directors of the Credit Union consists of 9 members and that a quorum at a Board meeting is a majority of 9, i.e., 5;.
3. Deleting words from section 5.03(c) that are unnecessary because they duplicate what the Credit Unions and Caisses Populaires Act, 1994 requires.
4. Reducing the quorum requirement for meetings of the Class A (Patronage) Shareholders to 30 from 50, to be consistent with the quorum requirement for a membership meeting.